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Meet the challenge of GDPR compliance with NFDA – NEW WORKSHOP ANNOUNCED!Back


On 25 May next year the new General Data Protection Regulation (GDPR) comes into force.  This will introduce much stricter requirements for keeping and using personal data, penalties for breaching these rules will be harsh and include substantial fines.

Following two very successful workshops held in April and July and a third one lined up for September, we have secured a date for our fourth GDPR workshop: run again by NFDA’s TLT solicitors, it will be taking place on Friday 1 September at the Warwick Hilton.

Please contact us on 01788 538303 or email to attend as soon as possible as there is limited availability.

To assist dealers we have also drawn up a questionnaire to send to suppliers, manufacturers, DMS providers, insurers and finance houses. The questionnaire asks them how they will use your data and ensure it is protected.  This is an important step in ensuring compliance with the new regulations.  We have also designed a template covering letter which outlines why this process is being carried out, it may be used by dealers when sending out the questionnaire. In addition, we have also contacted individual manufacturers to request what steps they are putting in place to ensure compliance in May 2018 and that there is a co-ordinated industry approach.

If you would like a copy of the questionnaire and template letter please contact us.

Some of the crucial steps that organisations must take now include:

  • Carrying out a data mapping exercise to understand how their personal data are being collected and used
  • Reviewing contracts which include data processes and data sharing with third parties
  • Reviewing cases where personal data is processed based on the “consent” of the individual
  • Ensuring current privacy notices have mandatory information required under GDPR
  • Appointing a Data Protection Officer (DPO) where necessary
  • Ensuring that language used in privacy notices is clear, concise and easy to understand and that contractual provisions clearly set out the rights and obligations of both parties.

Please contact the NFDA on 01788 538303 or email if you need any clarifications or to receive the questionnaire with the template letter.

For further guidance helpful information on the use of data and GDPR requirements, please visit the GDPR page on the NFDA website:  or the Information Commissioner’s Office (ICO) website

On another note, if you receive emails from us, including the NFDA newsletter, to your personal email, rather than a business one, please let us know as soon as possible if you wish to continue to do so.  Under the new GDPR, we must delete all personal email contacts unless we receive explicit permission from you to continue to use them. 

Dealers need to be aware that, if they have not already done so, they need to register with the Information Commissioners Office (ICO).  All businesses that hold and use personal data need to be registered.  Also, it is likely that finance houses and manufacturers will ask for your registration number at some point.  The fee is usually around £35 per annum. 

Posted by Sue Robinson on 08/09/2017